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The Lead Partner is responsible for submitting the application and all required materials developed with its Collaborating Partner. To assist the review of the application, it is important to adhere carefully to the instructions below.
FAJE uses the eGRANT® online application system for a portion of the FAJE application. To access the eGRANT® application, please visit http://midatlanticarts.egrant.net. Only the Lead Partner is responsible for completing the eGRANT ® online application. The Collaborating Partner should provide the Lead Partner with all information necessary to complete the eGRANT® online portion of the FAJE application.
Please note, although some information for the FAJE application is to be completed online, all of the following materials must be mailed to the Foundation and received in hard copy form by the receipt deadline (not a postmark or electronic submission deadline) to be eligible for consideration.
This includes the portion of the application completed online.
Unless otherwise indicated, you must provide TWO COPIES of the following materials (in the order stipulated in Application Checklist). All application materials must be submitted in English, with the exception of press and promotional materials.
1 | FAJE eGRANT® application signed by the authorizing official of the Lead Partner. If using a fiscal sponsor, both the Lead Partner and the authorizing official of the fiscal sponsor must sign the same certification form in blue ink.
The FAJE eGRANT® application downloaded from the eGRANT® Main Menu page includes the following:
a. Applicant Summary Sheet
b. Lead Partner Information Sheet
c. Collaborating Partner Information Sheet
d. Project Information Sheet
e. Project Budget Sheet
f. Signed Certificate & Statement of Assurances Sheet
2 | Application Narrative. The following must be provided on 8-1/2 x 11 inch paper, using 12-point font, black type, and 1-inch margins. Each page must be numbered and include the applicant’s name as the heading. The narrative cannot exceed four pages and must address each of the lettered headings in the order listed below:
a - A description of the proposed project including participating artists, planned activities and locations, and music to be explored. If there are public components to the proposed projects, such as performances, open rehearsals, workshops, etc., please describe the projected audience for these activities and how they will be marketed and promoted;
b - A description of the importance of the collaboration to the creative and professional development of the participating artists;
c - A description of the planning undertaken for the proposed project;
d - A description of the goals and intended outcomes of the proposed project
3 | Biographies of the Lead and Collaborating Partners not to exceed one page per artist or ensemble (in the case of established, ongoing groups). Individual biographies should be provided for members of ensembles brought together specifically for the proposed project.
4 | Signed Letter of Agreement between the Lead Partner and Collaborating Partner confirming the project will be carried out in accordance with the information provided in the FAJE application. The Letter of Agreement must include:
a - A description of the roles and responsibilities of each partner to the agreement;
b - The financial support offered to the Collaborating Partner by the Lead Partner, as the grant recipient, and a description of the Collaborating Partners’ expenses that the funds will be used to support.
5 | Completed Work Sample Sheet (downloaded from the eGRANT application Introduction page) with four recent work samples. Two of the work samples should demonstrate recent work of the Lead Partner, and two of the work samples should illustrate recent work by the Collaborating Partner. Work samples must be CDs or DVDs. No other formats will be accepted. Please refer to the Work Sample Sheet for more detailed instructions on how to prepare and submit your work samples. Work samples will be returned only if the applicant includes a self-addressed, stamped envelope with the appropriate amount of return postage. Please note, work samples of funded projects are retained by MAAF.
In addition, include the following information with your application:
6 | Six copies of Lead Partner’s most recent promotional and press materials including brochures, postcards, reviews or other print material. Photocopies of Internet-based material will be accepted.
7 | Six copies of Collaborating Partner’s most recent promotional and press materials including brochures, postcards, reviews or other print material. Photocopies of Internet-based material will be accepted.
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