RAISING ADDITIONAL FUNDS

The Tournées Festival grant may not cover all of your expenses. In addition to the rental fees (which range from $200 to $600 per film) you will be responsible for the shipping costs. Rental rates are subject to distributors' discretion and are beyond our control. However, they may be negotiable.

We recommend that you collaborate with other academic departments or student groups, or seek private commercial sponsors in your community in an effort to find additional funding. You may also charge admission for your screenings.

PUBLICIZING YOUR SCREENINGS

In order to insure as large an audience as possible, you must actively promote your festival. Publicize the program in your community. Contact other academic departments and nearby cultural institutions that might be interested in co-presenting the program. Place an ad in your local or student newspaper. Display posters and distribute flyers on campus. Create a festival website.

Social networks such as Facebook are a good way to promote the festival : creating a group or an event on such platforms gives people regular updates regarding the festival.

Writing and sending out a press release to local newspapers is a another way to promote your festival and to reach out to the community. Past participants have collaborated with their university press office on this.

The Tournées Festival will no longer provide printed postcards for publicity.

Instead we will provide:

1 - POSTERS
With your acceptance letter you will receive 10 Tournées Posters. These are to be customized with your festival information. Please note - the use of these posters is mandatory. Please include one copies of the customized poster in the package of post-screening materials that you submit to FACE at the conclusion of your festival.

The portion of the poster that has been left blank is 8 ½ x 11 inches (letter-size, horizontal). This is the space for participants to enter their individual festival information. We recommend printing your festival information (film titles, screening dates, time, and location, names of organizer and supporters, etc…) on a letter-size self-adhesive label or sheet of paper that can be affixed neatly to the poster.

If you would like to print more posters, the file is on the promotional tools page.

2 - FLYER, EMAIL ANNOUCEMENT AND PROGRAM NOTES
On the promotional tools page, you will find ready-made documents that can be used to create flyers (to be sent electronically and/or printed for distribution) and program notes. The documents contain complete lists of all of the films, along with an image and a brief description (for the flyer), or longer description (for the program notes). Participants can easily download these documents, remove all but their films’ information, and add their individual festival details.

For the flyer/electronic announcement, we recommend a letter-size full-color document with all 5 film titles and a few lines of information about each film.

Please note – participants are required to send an email announcement with pdf attachment of the flyer. Please cc us at tourneesfestival@facecouncil.org and include a copy of the pdf attachment in your post-screening package.

Hard copies of the flyers are to be distributed at your discretion but we strongly encourage their use as we have discontinued the postcards this year.

Program Notes are different than flyers – they are intended to provide detailed information on just one film and be distributed at that particular screening. They are commonly distributed at professional film festivals and we strongly encourage those participants who are seeking a more formal presentation to use them. There may be audience members who know little to nothing about the film and/or director, and program notes offer an extremely effective introduction to the screening.

These documents have been provided as a time-saving user-friendly approach to creating promotional materials for your festival. That said, participants should feel free to adapt the existing descriptions, or create their own.

3 - LOGOS
You will also find on the promotional tools page free-standing jpegs of the program’s logo and that of our sponsors. These have been provided for those participants who wish to create their own promotional documents.

ALL PUBLICITY MATERIALS MUST INCLUDE
THE FOLLOWING CREDIT LINE(S):

“The Tournées Festival was made possible with the support of the Cultural Services of the French Embassy and the French Ministry of Culture (CNC).”

In the event that The Tournées Festival films are being shown as part of a larger festival, the following must be included after each Tournées Festival film description: “presented as part of The Tournées Festival.”

PLEASE NOTE: Your grant is contingent upon the distribution of the posters, the email announcement with pdf attachment, and inclusion of the above credit line(s). We would be grateful if you could also add our sponsors to your promotional materials: “The Florence Gould Foundation, the Grand Marnier Foundation and highbrow entertainment.”

SUBMITTING POST-SCREENING MATERIALS

In order to receive the payment of the grant, you will have to:

First step:
• Fill-up the online form.
• Upload (within the online form) a document containing the information regarding your Tournées Festival's budget.

Second step:
• Send by mail before July 1, 2011 the following additional documents:
• a copy of your festival budget (included as an attachment to the post-screening form)
• copies of the distributors’ invoices (or box office report)
• 1 hard copy of the customized Tournées poster provided by the program (see above for requirements)
• 5 hard copies of the customized flyers and/or postcards provided by the program (see above for requirements)
• 5 hard copies of any other publicity materials that you created for your festival - any reviews or newspaper articles related to the screenings

Please be as detailed as possible when answering the questions on the post-screening form. We will use your post-screening form to evaluate your participation in The Tournées Festival should you apply the following year. The final payment of your grant is contingent on the reception of the above-mentioned materials by the Program Officer. You will receive the payment of the grant within a month after that date.

Have you had a successful Tournées french film festival on your campus ? Please don’t hesitate to send us some of your ideas to help new applicants at tourneesfestival@facecouncil.org

You will receive the grant within a month after we receive your materials.